Headlines: May 29th, 2015

The National Audit Office has today called for the Department for Work & Pensions to use the hard lessons it learned from implementing its recent programme of welfare reforms to improve how it manages change and anticipates risk. The Department needs to be more proactive.

The NAO report argues that the Department has relied too heavily on uncertain and insufficiently challenged operating assumptions, and did not have a sufficient understanding of its portfolio of programmes or overall capacity. The study says that the DWP often has a clear, high-level vision but needs to think more strategically when considering how reforms will work in practice.

The Department has thought too late about the management information and the leading indicators it needs to understand progress and performance. This meant the Department took several weeks to identify backlogs in Personal Independence Payment claims.

In implementing Universal Credit the Department initially held too rigidly to fixed deadlines and now has adopted a more flexible approach. It will need to reconcile this approach with the requirement to monitor progress against milestones.

The NAO concludes that, although the Department has learnt to introduce reforms gradually, it has not always used phasing successfully. It now needs to think about how it can use the phased approach to reduce significant operational risks.

The DWP’s incremental approach to implementation of its programmes allows it to respond to some of these challenges. Overall, however, the Department has relied too heavily on reacting to problems and has not been able to anticipate possible failings or establish the principal ways in which performance and progress can be measured, Among the NAO’s recommendations is that the DWP should plan more openly for the possibility of failure, and build an integrated view of portfolio risks and capacity.

Amyas Morse, head of the National Audit Office said: “Any large portfolio of reforms will run into problems. The Department has shown a resolute approach to dealing with them. However, we think it has relied too much on dealing with difficulties as they emerge rather than anticipating what might go wrong. As a result it has had to learn some hard lessons with significant financial and human costs. It is important that the Department use these hard lessons to improve how it manages change and anticipates risk.”